Sound familiar?
These are the problems procurement teams tell us about before they switch to Arkan.
Purchase orders lost in email
POs created in spreadsheets or email threads get lost, duplicated, or approved without proper review. There is no single source of truth for what was ordered.
No vendor comparison
When you cannot compare vendor quotes side by side, you overpay. Without historical performance data, you keep choosing vendors based on habit, not value.
Manual 3-way matching
Matching purchase orders to goods receipts to vendor invoices by hand is tedious, error-prone, and the number one reason procurement teams lose money.
Inventory and purchasing disconnected
When stock levels and purchase orders live in different systems, you either over-order and waste capital or under-order and halt operations.
What changes with Arkan
Connected procurement modules that eliminate paperwork and give you full spend visibility.
Purchase Orders & RFQs
Create purchase orders with approval workflows. Send RFQs to multiple vendors and compare responses side by side before committing.
Vendor Management
Centralized vendor profiles with contact details, payment terms, performance history, and compliance documents. Rate and compare vendors over time.
Inventory Integration
Purchase orders are linked to inventory. When goods are received, stock levels update automatically and reorder rules trigger new POs when needed.
Landed Costs & Returns
Track full landed cost including shipping, customs, and duties. Manage vendor returns with credit note generation and stock adjustments.
Workflows improved
From requisition to payment, every procurement step is tracked and automated.
Request-to-Purchase-Order
Internal purchase requests go through approval workflows, convert to POs on approval, and are sent to vendors automatically with terms and delivery dates.
PO-to-Receipt-to-Bill
Goods received against a PO are matched to the vendor bill. 3-way matching (PO, receipt, bill) happens automatically with variance alerts for discrepancies.
Vendor RFQ-to-Selection
Send RFQs to multiple vendors, receive and compare quotes on price, delivery time, and terms, then convert the winning quote directly into a purchase order.
Business outcomes
Measurable results procurement teams see after switching to Arkan.
Automated
PO processing
Purchase requests flow through approval, become POs, and reach vendors without manual handoffs.
Full
Vendor visibility
Complete vendor profiles with performance history, spend analysis, and compliance tracking.
3-way
Matching accuracy
Automatic PO-receipt-bill matching catches discrepancies before payment is released.
Auto-updated
Stock on receipt
Goods receipt updates inventory quantities, warehouse locations, and accounting entries simultaneously.